New Competition Rules Effective 2020


It is the responsibility of each entrant to ensure that they read and abide by the Competition Rules set out below.

  1. The Judge’s decision is final, and will not be contested, however any entry found not to comply with the Competition Rules will be disqualified and any prizes will be forfeited

  2. Images must be entirely the work of the Photographer. Composite images are permitted provided all component images meet this requirement. For the avoidance of doubt, use of images from any other source including, but not limited to, royalty free image banks and clip-art are not permitted.( Nothing within this rule should be interpreted as preventing a member seeking advice or assistance provided that the member then makes the exposure or carries out the advised process themselves)

  3. Each print must be mounted on lightweight board which must not exceed 4 mm in thickness and must be accompanied by a digital file of the image resolution 1600px horizontal by 1200px vertical in sRGB Jpeg format.
    1. The authors name must not appear anywhere on the print or mount.
    2. The Title must be clearly written on the back of the mount. When viewed from the back, the title should be placed as close as possible to the top right corner.
    3. The face of prints/mounts must not show any consistent markings or numbering which would enable a judge to reasonably deduce that prints so marked were all part of a single entry.
    4. All mounts must be free of Velcro and adhesive tape or anything liable to damage other prints whilst in the transit boxes

  1. Projected Images must be 1600px horizontal x 1200px vertical in sRGB Jpeg format. The file name must be The title of the image and must not include the name of the photographer.

  2. Images or images so similar as to be nearly identical which have won an award in a club competition are not eligible for entry in club competitions but may be entered in the annual exhibition provided that they have not been previously entered.

  3. An image or a very similar image so similar as to be nearly identical may not be entered as a print and projected image in the same competition.

  4. By entering the Competition, you grant the Club a non-exclusive, irrevocable licence to reproduce, enlarge, publish or exhibit, on any media throughout the world, any image for any purpose authorised by the Club. This shall include, but is not limited to:

    • use in competitions and other events designated by the Club such as L&CPU, ICPA , PAGB etc.
    • inclusion in competition catalogues – print & digital versions
    • display at any exhibitions
    • on a web browser for judging purposes
    • on the Club website
    • for use in press, promotional and marketing materials – both print & digital
    • on social media.

Copyright of each image is retained by its respective photographer

Any member not wishing to grant such a licence or requiring their images so used to be watermarked must advise the committee in writing prior to submitting an entry, and provide the Club with a suitably watermarked image.

  1. The Club will exercise all possible care to prevent the loss of, or damage to, prints and images entered for competitions, but does not accept any responsibility for such loss or damage should this unfortunately occur.
  2. If a competition has themes or categories it is the entrants responsibility to ensure that any image entered meets the theme or category definition.

  3. By entering, the Photographer consents to the retention by the Club of information identifying the Photographer as the creator of an Image.


Members are divided into two classes Beginners & Advanced and some competitions have separate competitions for each class.

A member will be placed in the Beginner Classification, unless in the opinion of the Competition Committee he/she is of Advanced Standard on joining, and will be promoted to the Advanced Classification when in the opinion of the Competition Committee he/she has

  1. Demonstrated that he/she is able to competently operate a camera and understand its workings so as to regularly produce competent competition entries.

  2. Alternatively he/she has presented a portfolio of work to the sub committee for assessment and achieved the required standard.

Promotion between classes will take place following presentation of the Photographer Of The Year prize in December and come into effect on 1 January for the following season.

The Rules and conditions for the Competitions We Organise

Unless otherwise stated in the Competition conditions

  1. There are separate competitions for Prints and Projected Images
  2. Prints can be any size on any size of mount up to the maximum 500 mm x 400 mm, Exceptions Annual Exhibition, Winsor Cup, Rosenberg Cup


  1. The total number of images to be judged on any one night will be capped as close as possible to 80

  2. You must rank your images in Photo Entry ( First Choice 1st )

  3. If the competition is over subscribed your lowest ranked image(s) will be discarded until we reach the 80 image cap.

  4. When there is more than one competition or section being judged on one night capping will first of all be applied to any subsidiary competition, and to Projected images before Prints.

  5. Any images rejected in this way can be entered again in other competitions and to be fair, members who have not entered the maximum number will escape capping until the cap falls below the number they have entered.


  1. Category normally OPEN but may have special rules which will be given to entrants as required

  2. There are usually separate sections for prints and projected images but there may be exceptions

  3. In each Print competition you may enter up to 4 Prints.

  4. In each Projected Image competition you may enter up to 5 Digital images.


  1. This competition is in 2 sections, “OPEN” and a “THEME” chosen by the President.
  1. An entry consists of 4 images 2 in each section
  1. Images will be scored out of 10, resulting in a possible score of 40.
  1. The winner will be the entrant with the highest total score, in the event of a tie, the highest scoring image from the tying entrants will win the prize, should it still be a tie, then the judge will chose from those highest scoring images


  1. The Winsor Cup is a Prints competition for Advanced workers
  2. There is a Theme announced annually
  3. Prints may be any size but must be mounted on a 500 mm x 400 mm board


  1. The Rosenberg Cup is a Prints competition for Beginners
  2. This is an “open” competition with no designated theme
  3. Prints may be any size but must be mounted on a 500 mm x 400 mm board


  1. Each member can enter one portfolio of no less than 6 and no more than 8 images which together could illustrate a Magazine or Newspaper article. They need not be sport or hard news but could be from a “Lifestyle” title ie Cookery, Wildlife or anything from the range of titles available at a newsagents.
  2. The theme is chosen by the entrant and should form part of the Title of the 1st image.
  3. The portfolio will be judged as a set projected sequentially in the order the entrant chooses.


  1. There are separate competitions for Advanced and Beginners
  1. Points will be allocated to successful entrants in the following competitions:
    1. Any Club Competition
    2. The Annual Exhibition
    3. Presidents Prize
    4. The Winsor Cup
    5. The Rosenberg Cup
  1. 3 points will be awarded to 1st place, 2 points to second place and 1 point to 3rd place
  1. ½ a point will be awarded to any image commended by a judge.
  1. An extra 2 points will be awarded to the winners of the Stanworth Shield and the Dobson Cup.
  1. If a club member judges any competition he will be awarded 2 points (as he/she is unable to make an entry)
  1. The winners will be the worker in each classification with the most points at the end of the year. The trophy will be shared in the event of a tie,


  1. The Annual Exhibition competition is divided into several sections. You may enter as many sections as you wish but an image or an Image so similar as to be nearly identical, may only be entered in one section.
  2. You may enter up to 4 Prints and 4 Digital Images in each category you are eligible to enter and must rank both Prints and Digital Images because it is expected that some categories will be over subscribed and lower ranked images discarded.

  3. Prints must be mounted on card measuring 500mm x 400mm and bear on the back of the mount, in the top left hand corner, The title of the print, the category and the member’s class (advanced or beginner)

  4. To reflect practice in National events the 3 Main Sections are Open Colour, Monochrome and Natural History and the criteria to be adopted are those used by the Photographic Alliance of Great Britain. The definitions are stated below but the PAGB wording takes precedence if there is a difference.

  5. The remaining sections are for Genre Photography which can only fairly be judged against images of the same genre, and our definitions apply.

Sections in the Annual Exhibition

William Blackshaw Cup (Prints) & Gail Ashworth Trophy (Projected Image)

Category – OPEN COLOUR – For the Advanced Classification

Phocus Trophy (Prints) Henry Neville Trophy (Projected Image )


Cicely Cup (Prints) & Norman Ashworth Trophy (Projected Image )


Beginners Cup (Prints) & Beginners Trophy (Projected Image)

Category – OPEN – For the Beginner Classification

Edith Charnock Trophy (Prints) & Elizabeth Ashworth Rose Bowl (Projected Image)

Category – PEOPLE

Bob Loynds Trophy (Prints) & Ernest A. Jepson Cup (Projected Image)


Old Club Trophy (Prints) & Stanley Rosebowl (Projected Image)


Chasing the Light Trophy (Prints) & Louie Balme Trophy (Projected Image)

Category – LANDSCAPE

Judges Prizes

The Judge(s) will award the following additional prizes:

  • The Stanworth Shield – for the Best Print in the exhibition
  • The Dobson Cup – for the Best Projected image in the exhibition

Category Definitions

Open – Beginners Cup

The category is completely open. Images of any kind or subject are acceptable including Monochrome and Natural History

Open Colour – Advanced Classification

The category is open. Images of any kind or subject excluding Monochrome are acceptable.


Monochrome Images include:

  • An Image in tones of neutral grey ranging from transparent/white to opaque/black.
  • An Image in a single colour:
  • A Print using a chemical process such as sepia, cyanotype, etc..
  • A digitally produced Image ‘colorized’ in a single hue.

Natural History

Natural History photography means Images where living organisms are the primary subject matter. The story telling value of an Image will normally be weighed more than the pictorial quality.

Natural History includes:

  • Images taken with subjects in controlled conditions such as zoos, game parks, botanic gardens, aquariums and enclosures where the subjects are dependent on man for food. Scientific bands, tags or collars are permissible

Natural History excludes:

  • Images where people are included.
  • Images where the subjects are obviously domestic animals or plants.
  • Images where an obviously artistic treatment has been applied.

Processing of the captured image, by cropping, exposure adjustment, colour correction, noise minimisation, dodging/burning, HDR, focus stacking and sharpening, is permitted, as is cloning of image defects and minor distractions including overlapping elements.

Montage is permitted, provided that the finished image looks natural and has not been manipulated “artistically”.

In a Nature Event or Category, an Image appearing to meet this Nature definition will be accepted as Nature. The Judges will normally assume that any Image presented to them does meet this Nature definition.
Access to some biological subjects may be restricted. Where that is relevant, then Photographers warrant that they have followed relevant codes of practices and hold any necessary licences.

Manipulated Images

Any image that relies for its impact or makes a feature of manipulation. Such manipulation may be of any form including by camera technique or post processing whether digital or physical.


Photographs where the primary subject is a person or persons.

Architecture and Record

Photographs of anything, where the intention is to document the subject.


We take a broad view of what constitutes a landscape but to maintain the integrity of the subject matter will adopt the criteria of the Landscape Photographer of the Year Competition in respect of manipulation

The integrity of the subject must be maintained and the making of physical changes to the landscape is not permitted. You may not, for example, remove fences, move trees or strip in the sky from another image. Digital adjustments including dodging & burning, changes to tone & contrast and cropping are allowed, as are High Dynamic Range imaging techniques, stitched panoramas and focus stacking. We reserve the right to disqualify any image that we feel lacks authenticity due to over-manipulation.


If any member becomes aware of a breach or potential breach of the rules they must bring it to the attention of the committee without delay.

If this occurs after the judging of the competition the club must within 14 days convene a special committee meeting to adjudicate the matter. The member(s) potentially affected may attend the meeting and have the right to speak and present evidence but do not have the right to vote.

If any member wishes to appeal a decision of the committee they must do so in writing within 14 days of being advised of the decision they wish to appeal. The club must within 14 days convene a special committee meeting to adjudicate the matter. The member(s) appealing may attend the meeting and have the right to speak and present evidence but do not have the right to vote.